Alt+0010 For Mac Excel Text To Columns

Excel Text To Rows
Alt+0010 For Mac Excel Text To Columns Line Break
Alt+0010 For Mac Excel Text To Columns Formula
Excel Text To Columns First Space Only

1. Navigate Inside Worksheets
Arrow Keys	Move one cell up, down, left, or right in a worksheet.
Page Down/Page Up	Move one screen down / one screen up in a worksheet.
Alt+Page Down/Alt+Page Up	Move one screen to the right / to the left in a worksheet.
Tab/Shift+Tab	Move one cell to the right / to the left in a worksheet.
Ctrl+Arrow Keys	Move to the edge of next data region (cells that contains data)
Home	Move to the beginning of a row in a worksheet.
Ctrl+Home	Move to the beginning of a worksheet.
Ctrl+End	Move to the last cell with content on a worksheet.
Ctrl+F	Display the Find and Replace dialog box (with Find selected).
Ctrl+H	Display the Find and Replace dialog box (with Replace selected).
Shift+F4	Repeat last find.
Ctrl+g (or f5)	Display the 'Go To' dialog box.
Ctrl+Arrow Left/Ctrl+Arrow Right	Inside a cell: Move one word to the left / to the right.
Home/End	Inside a cell: Move to the beginning / to the end of a cell entry.
Alt+Arrow Down	Display the AutoComplete list e.g. in cell with dropdowns or autofilter.
End	Turn 'End' mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.

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To separate the contents of one Excel cell into separate columns, you can use the 'Convert Text to Columns Wizard'. For example, when you want to separate a list of full names into last and first names. Select the range with full names. On the Data tab, in the Data Tools group, click Text to.

2. Work with Data Selections

Alt+0010 for mac excel text to columns first space

Select Cells
Shift+Space	Select the entire row.
Ctrl+Space	Select the entire column.
Ctrl+Shift+* (asterisk)	Select the current region around the active cell.
Ctrl+a (or ctrl+Shift+spacebar)	Select the entire worksheet or the>
Manage Active Selections
F8	Turn on extension of selection with arrow keys without having to keep pressing shift.
Shift+F8	Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys to add to selection.
Shift+Backspace	Select only the active cell when multiple cells are selected.
Ctrl+Backspace	Show active cell within selection.
Ctrl+. (period)	Move clockwise to the next corner of the selection.
Enter/Shift+Enter	Move active cell down / up in a selection.
Tab/Shift+Tab	Move active cell right / left in a selection.
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left	Move to the right / to the left between non-adjacent selections (with multiple ranges selected).
Esc	Cancel Selection.

Select inside cells
Shift+Arrow Left/Shift+Arrow Right	Select or unselect one character to the left / to the right.
Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right	Select or unselect one word to the left / to the right.
Shift+Home/Shift+End	Select from the insertion point to the beginning / to the end of the cell.

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3. Insert and Edit Data

Undo / Redo Shortcuts
Ctrl+Z	Undo last action (multiple levels).
Ctrl+Y	Redo last action (multiple levels).

Work with Clipboard
Ctrl+C	Copy contents of selected cells.
Ctrl+X	Cut contents of selected cells.
Ctrl+V	Paste content from clipboard into selected cell.
Ctrl+Alt+V	If data exists in clipboard: Display the Paste Special dialog box.
Ctrl+Shift+[+]	If data exists in clipboard: Display the Insert dialog box to insert blank cells.

Edit Inside Cells
F2	Edit the active cell with cursor at end of the line.
Alt+Enter	Start a new line in the same cell.
Enter	Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell.
Shift+Enter	Complete a cell entry and move up in the selection.
Tab/Shift+Tab	Complete a cell entry and move to the right / to the left in the selection.
Esc	Cancel a cell entry.
Backspace	Delete the character to the left of the insertion point, or delete the selection.
Delete	Delete the character to the right of the insertion point, or delete the selection.
Ctrl+Delete	Delete text to the end of the line.
Ctrl+; (semicolon)	Insert current date.
Ctrl+Shift+: (colon)	Insert current time.
Ctrl+T	Show all content as standard numbers. (So 14:15 becomes 14.25 etc for the entire file) To undo press ctrl + t again

Edit Active or Selected Cells
Ctrl+D	Fill complete cell down (Copy above cell).
Ctrl+R	Fill complete cell to the right (Copy cell from the left).
Ctrl+'	Fill cell values down and edit (Copy above cell values).
Ctrl+' (apostrophe)	Fill cell formulas down and edit (Copy above cell formulas).
Ctrl+L	Insert a table (display Create Table dialog box).
Ctrl+-	Delete Cell/Row/Column Menu
Ctrl+- with row / column selected	Delete row / delete column.
Ctrl+Shift+[+]	Insert Cell/Row/Column Menu
Ctrl+Shift+[+ with row / column selected	Insert row/ insert column.
Shift+F2	Insert / Edit a cell comment.
Shift+f10, then m	Delete comment.
Alt+F1	Create and insert chart with data in current range as embedded Chart Object.
F11	Create and insert chart with data in current range in a separate Chart sheet.
Ctrl+K	Insert a hyperlink.
enter (in a cell with a hyperlink)	Activate a hyperlink.

Hide and Show Elements
Ctrl+9	Hide the selected rows.
Ctrl+Shift+9	Unhide any hidden rows within the selection.
Ctrl+0 (zero)	Hide the selected columns.
Ctrl+Shift+0 (zero)	Unhide any hidden columns within the selection*.
Ctrl+` (grave accent)	Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark.
Alt+Shift+Arrow Right	Group rows or columns.
Alt+Shift+Arrow Left	Ungroup rows or columns.
Ctrl+6	Alternate between hiding and displaying objects.
Ctrl+8	Display or hides the outline symbols.
Ctrl+6	Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
*Does not seem to work anymore in Excel 2010. Detailed explanation here: http://superuser.com/questions/183197/whats-the-keyboard-shortcut-to-unhide-a-column-in-excel-2010 why.

Adjust Column Width and Row Height
Note: there are no default shortcuts for this, but workaround through access keys from previous versions
Alt+o, ca	Adjust Column width to fit content. Select complete column with Ctrl+Space first, otherwise column adjusts to content of current cell). Remember Format, Column Adjust.
Alt+o, cw	Adjust Columns width to specific value: Option, Cow, width
Alt+o, ra	Adjust Row height to fit content: Option, Row, Adjust
Alt+o, re	Adjust Row height to specific value: Option, Row, Height

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4. Format Data

Format Cells
Ctrl+1	Format cells dialog.
Ctrl+b (or ctrl+2)	Apply or remove bold formatting.
Ctrl+i (or ctrl+3)	Apply or remove italic formatting.
Ctrl+u (or ctrl+4)	Apply or remove an underline.
Ctrl+5	Apply or remove strikethrough formatting.
Ctrl+Shift+F	Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.
Alt+' (apostrophe / single quote)	Display the Style dialog box.

Number Formats
Ctrl+Shift+$	Apply the Currency format with two decimal places.
Ctrl+Shift+~	Apply the General number format.
Ctrl+Shift+%	Apply the Percentage format with no decimal places.
Ctrl+Shift+#	Apply the Date format with the day, month, and year.
Ctrl+Shift+@	Apply the Time format with the hour and minute, and indicate A.M. or P.M.
Ctrl+Shift+!	Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Ctrl+Shift+^	Apply the Scientific number format with two decimal places.
F4	Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell

Apply Borders to Cells
Ctrl+Shift+&	Apply outline border from cell or selection
Ctrl+Shift+_ (underscore)	Remove outline borders from cell or selection
Ctrl+1, then Ctrl+Arrow Right/Arrow Left	Access border menu in 'Format Cell' dialog. Once border was selected, it will show up directly on the next Ctrl+1
Alt+t*	Set top border
Alt+b*	Set bottom Border
Alt+l*	Set left Border
Alt+r*	Set right Border
Alt+d*	Set diagonal and down border
Alt+u*	Set diagonal and up border
*In Cell Format in 'Border' Dialog Window

Align Cells
Alt+h, ar	Align Right
Alt+h, ac	Align Center
Alt+h, al	Align Left

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5. Formulas and Names

Formulas
=	Start a formula.
Alt+=	Insert the AutoSum formula.
Shift+F3	Display the Insert Function dialog box.
Ctrl+A	Display Formula Window after typing formula name.
Ctrl+Shift+A	Insert Arguments in formula after typing formula name. .
Shift+F3	Insert a function into a formula .
Ctrl+Shift+Enter	Enter a formula as an array formula.
F4	After typing cell reference (e.g. =E3) makes reference absolute (=$E$4)
F9	Calculate all worksheets in all open workbooks.
Shift+F9	Calculate the active worksheet.
Ctrl+Alt+F9	Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9	Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+Shift+U	Toggle expand or collapse formula bar.
Ctrl+`	Toggle Show formula in cell instead of values

Names
Ctrl+F3	Define a name or dialog.
Ctrl+Shift+F3	Create names from row and column labels.
F3	Paste a defined name into a formula.

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6. Manage Multipe Worksheets
Shortcuts to delete, rename, or move worksheets are based on the old Excel 2003 menus which still work in Excel 2010.
Shift+F11/Alt+Shift+F1	Insert a new worksheet in current workbook.
Ctrl+Page Down/Ctrl+Page Up	Move to the next / previous worksheet in current workbook.
Shift+Ctrl+Page Down/Shift+Ctrl+Page Up	Select the current and next sheet(s) / select and previous sheet(s).
Alt+o then hr	Rename current worksheet (format, sheet, rename)
Alt+e then l	Delete current worksheet (Edit, delete)
Alt+e then m	Move current worksheet (Edit, move)

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7. Manage Multiple Workbooks
F6/Shift+F6	Move to the next pane / previous pane in a workbook that has been split.
Ctrl+F4	Close the selected workbook window.
Ctrl+N	Create a new blank workbook (Excel File)
Ctrl+Tab/Ctrl+Shift+Tab	Move to next / previous workbook window.
Alt+Space	Display the Control menu for Main Excel window.
Ctrl+F9	Minimize current workbook window to an icon. Also restores ('un-maximizes') all workbook windows.
Ctrl+F10	Maximize or restores the selected workbook window.
Ctrl+F7	Move Workbook Windows which are not maximized.
Ctrl+F8	Perform size command for workbook windows which are not maximzed.
Alt+F4	Close Excel.

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8. Various Excel Features
Ctrl+O	Open File.
Ctrl+S	Save the active file with its current file name, location, and file format.
F12	Display the Save As dialog box.
f10 (or alt)	Turn key tips on or off.
Ctrl+P	Print File (Opens print menu).
F1	Display the Excel Help task pane.
F7	Display the Spelling dialog box.
Shift+F7	Display the Thesaurus dialog box.
Alt+F8	Display the Macro dialog box.
Alt+F11	Open the Visual Basic Editor to create Macros.

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9. Work with the Excel Ribbon
Ctrl+F1	Minimize or restore the Ribbon.s
Alt/F10	Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and then arrow left or arrow right
Shift+F10	Display the shortcut menu for the selected command.
Space/Enter	Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon.
Enter	Finish modifying a value in a control in the Ribbon, and move focus back to the document.
F1	Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)

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10. Data Forms
Tab/Shift+Tab	Move to the next / previous field which can be edited.
Enter/Shift+Enter	Move to the first field in the next / previous record.
Page Down/Page Up	Move to the same field 10 records forward / back.
Ctrl+Page Down	Move to a new record.
Ctrl+Page Up	Move to the first record.
Home/End	Move to the beginning / end of a field.

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11. Pivot Tables
Arrow Keys	Navigate inside Pivot tables.
Home/End	Select the first / last visible item in the list.
Alt+C	Move the selected field into the Column area.
Alt+D	Move the selected field into the Data area.
Alt+L	Display the PivotTable Field dialog box.
Alt+P	Move the selected field into the Page area.
Alt+R	Move the selected field into the Row area.
Ctrl+Shift+* (asterisk)	Select the entire PivotTable report.
arrow keys to select the cell that contains the field, and then alt+Arrow Down	Display the list for the current field in a PivotTable report.
arrow keys to select the page field in a PivotChart report, and then alt+Arrow Down	Display the list for the current page field in a PivotChart report.
Enter	Display the selected item.
Space	Select or clear a check box in the list.
Ctrl+tabctrl+Shift+Tab	select the PivotTable toolbar.
enter then arrow down /Arrow Up	On a field button: select the area you want to move the selected field to.
Alt+Shift+Arrow Right	Group selected PivotTable items.
Alt+Shift+Arrow Left	Ungroup selected PivotTable items.

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12. The Rest

Dialog Boxes
Arrow Keys	Move between options in the active drop-down list box or between some options in a group of options.
Ctrl+Tab/Ctrl+Shift+Tab	Switch to the next/ previous tab in dialog box.
Space	In a dialog box: perform the action for the selected button, or select/clear a check box.
Tab/Shift+Tab	Move to the next / previous option.
a .. z	Move to an option in a drop-down list box starting with the letter
Alt+a .. alt+Z	Select an option, or select or clear a check box.
Alt+Arrow Down	Open the selected drop-down list box.
Enter	Perform the action assigned to the default command button in the dialog box.
Esc	Cancel the command and close the dialog box.

Auto Filter
Alt+Arrow Down	On the field with column head, display the AutoFilter list for the current column .
Arrow Down/Arrow Up	Select the next item / previous item in the AutoFilter list.
Alt+Arrow Up	Close the AutoFilter list for the current column.
Home/End	Select the first item / last item in the AutoFilter list.
Enter	Filter the list by using the selected item in the AutoFilter list.
Ctrl+Shift+L	Apply filter on selected column headings.

Excel Text To Rows

Work with Smart Art Graphics
Arrow Keys	Select elements.
Esc	Remove Focus from Selection.
F2	Edit Selection Text in if possible (in formula bar).

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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

Notes:

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this	Press
Paste	+ V or CONTROL + V
Copy	+ C or CONTROL + C
Clear	DELETE
Save	+ S or CONTROL + S
Undo	+ Z or CONTROL + Z
Redo	+ Y or CONTROL + Y or + SHIFT+ Z
Cut	+ X or CONTROL + X
Bold	+ B or CONTROL + B
Print	+ P or CONTROL + P
Open Visual Basic	OPTION + F11
Fill Down	+ D or CONTROL + D
Fill Right	+ R or CONTROL + R
Insert cells	CONTROL + SHIFT + =
Delete cells	+ HYPHEN or CONTROL + HYPHEN
Calculate all open workbooks	+ = or F9
Close window	+ W or CONTROL + W
Quit Excel	+ Q
Display the Go To dialog box	CONTROL + G or F5
Display the Format Cells dialog box	+ 1 or CONTROL + 1
Display the Replace dialog box	CONTROL + H or + SHIFT + H
Paste Special	+ CONTROL + V or CONTROL + OPTION + V or + OPTION + V
Underline	+ U
Italic	+ I or CONTROL + I
New blank workbook	+ N or CONTROL + N
New workbook from template	+ SHIFT + P
Display the Save As dialog box	+ SHIFT + S or F12
Display the Help window	F1 or + /
Select All	+ A or + SHIFT + SPACEBAR
Add or remove a filter	+ SHIFT + F or CONTROL + SHIFT + L
Minimize or maximize the ribbon tabs	+ OPTION + R
Display the Open dialog box	+ O or CONTROL + O
Check spelling	F7
Open the thesaurus	SHIFT + F7
Display the Formula Builder	SHIFT + F3
Open the Define Name dialog box	+ F3
Open the Create names dialog box	+ SHIFT + F3
Insert a new sheet *	SHIFT + F11
Print	+ P or CONTROL + P
Print preview	+ P or CONTROL + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

On the Apple menu, press System Preferences.
Press Keyboard.
In the tabs, press Shortcuts.
Click Mission Control.
Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this	Press
Expand or minimize the ribbon	+ OPTION + R
Switch to full screen view	+ CONTROL + F
Switch to the next application	+ TAB
Switch to the previous application	+ SHIFT + TAB
Close the active workbook window	+ W
Copy the image of the screen and save it to a Screen Shot file on your desktop.	+ SHIFT + 3
Minimize the active window	CONTROL + F9
Maximize or restore the active window	CONTROL + F10 or + F10
Hide Excel.	+ H
Move to the next box, option, control, or command	TAB
Move to the previous box, option, control, or command	SHIFT + TAB
Exit a dialog or cancel an action	ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)	RETURN
Cancel the command and close	ESC

Move and scroll in a sheet or workbook

To do this	Press
Move one cell up, down, left, or right	ARROW KEYS
Move to the edge of the current data region	+ ARROW KEY
Move to the beginning of the row	HOME On a MacBook, press FN + LEFT ARROW
Move to the beginning of the sheet	CONTROL + HOME On a MacBook, press CONTROL + FN + LEFT ARROW
Move to the last cell in use on the sheet	CONTROL + END On a MacBook, press CONTROL + FN + RIGHT ARROW
Move down one screen	PAGE DOWN On a MacBook, press FN + DOWN ARROW
Move up one screen	PAGE UP On a MacBook, press FN + UP ARROW
Move one screen to the right	OPTION + PAGE DOWN On a MacBook, press FN + OPTION + DOWN ARROW
Move one screen to the left	OPTION + PAGE UP On a MacBook, press FN + OPTION + UP ARROW
Move to the next sheet in the workbook	CONTROL + PAGE DOWN or OPTION + RIGHT ARROW
Move to the previous sheet in the workbook	CONTROL + PAGE DOWN or OPTION + LEFT ARROW
Scroll to display the active cell	CONTROL + DELETE
Display the Go To dialog box	CONTROL + G
Display the Find dialog box	CONTROL + F or SHIFT + F5
Access search (when in a cell or when a cell is selected)	+ F
Move between unlocked cells on a protected sheet	TAB

Enter data on a sheet

To do this	Press
Edit the selected cell	F2
Complete a cell entry and move forward in the selection	RETURN
Start a new line in the same cell	CONTROL + OPTION + RETURN
Fill the selected cell range with the text that you type	+ RETURN or CONTROL + RETURN
Complete a cell entry and move up in the selection	SHIFT + RETURN
Complete a cell entry and move to the right in the selection	TAB
Complete a cell entry and move to the left in the selection	SHIFT + TAB
Cancel a cell entry	ESC
Delete the character to the left of the insertion point, or delete the selection	DELETE
Delete the character to the right of the insertion point, or delete the selection Note: Some smaller keyboards do not have this key	On a MacBook, press FN + DELETE
Delete text to the end of the line Note: Some smaller keyboards do not have this key	CONTROL + On a MacBook, press CONTROL + FN + DELETE
Move one character up, down, left, or right	ARROW KEYS
Move to the beginning of the line	HOME On a MacBook, press FN + LEFT ARROW
Insert a comment	SHIFT + F2
Open and edit a cell comment	SHIFT + F2
Fill down	CONTROL + D or + D
Fill to the right	CONTROL + R or + R
Define a name	CONTROL + L

Text

Work in cells or the Formula bar

To do this	Press
Edit the selected cell	F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	DELETE
Complete a cell entry	RETURN
Enter a formula as an array formula	+ SHIFT + RETURN or CONTROL + SHIFT + RETURN
Cancel an entry in the cell or formula bar	ESC
Display the Formula Builder after you type a valid function name in a formula	CONTROL + A
Insert a hyperlink	+ K or CONTROL + K
Edit the active cell and position the insertion point at the end of the line	CONTROL + U
Open the Formula Builder	SHIFT + F3
Calculate the active sheet	SHIFT + F9
Display a contextual menu	SHIFT + F10
Start a formula	=
Toggle the formula reference style between absolute, relative, and mixed	+ T or F4
Insert the AutoSum formula	+ SHIFT + T
Enter the date	CONTROL + SEMICOLON (;)
Enter the time	+ SEMICOLON (;)
Copy the value from the cell above the active cell into the cell or the formula bar	CONTROL + SHIFT + INCH MARK (')
Alternate between displaying cell values and displaying cell formulas	CONTROL + GRAVE ACCENT (`)
Copy a formula from the cell above the active cell into the cell or the formula bar	CONTROL + APOSTROPHE (')
Display the AutoComplete list	CONTROL + OPTION + DOWN ARROW
Define a name	CONTROL + L
Open the Smart Lookup pane	CONTROL + OPTION + + L

Format and edit data

To do this	Press
Edit the selected cell	F2
Create a table	+ T or CONTROL + T
Insert a line break in a cell	+ OPTION + RETURN or CONTROL + OPTION + RETURN
Insert special characters like symbols, including emoji	CONTROL + + SPACEBAR
Increase font size	+ SHIFT + >
Decrease font size	+ SHIFT + <
Align center	+ E
Align left	+ L
Display the Modify Cell Style dialog box	+ SHIFT + L
Display the Format Cells dialog box	+ 1
Apply the general number format	CONTROL + SHIFT + ~
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)	CONTROL + SHIFT + $
Apply the percentage format with no decimal places	CONTROL + SHIFT + %
Apply the exponential number format with two decimal places	CONTROL + SHIFT + ^
Apply the date format with the day, month, and year	CONTROL + SHIFT + #
Apply the time format with the hour and minute, and indicate AM or PM	CONTROL + SHIFT + @
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values	CONTROL + SHIFT + !
Apply the outline border around the selected cells	+ OPTION + ZERO
Add an outline border to the right of the selection	+ OPTION + RIGHT ARROW
Add an outline border to the left of the selection Without Enhanced Dictation, your spoken words and certain other data are sent to Apple to be converted into text and help your Mac understand what you mean. As a result, your Mac must be connected to the Internet, your words might not convert to text as quickly, and you can speak for no more than 40 seconds at a time (30 seconds in OS X. There are free OCR tools on Mac but the problem is that they are mainly online and they’re not very accurate. In most cases, they will only give you a text dump and none of the formatting or page layout will be preserved. Top 10 Free OCR Software for MAC The days are gone when people used to copy the printed characters manually. To make the things easy and fast, a special software called Optical Character Recognition (OCR) software is introduced to convert the printed characters into a digital one. Text recognition for mac free. Mar 16, 2016 Text recognition was good but formatting was off for conversion from pdf to word. Does what it does very well, but limited - can't work with the documents, just create them. But it's easy to open them in preview, and you can do a fair amount with pdf's in preview in OS Lion. ABBYY's innovative Adaptive Document Recognition Technology® (ADRT®) precisely re-creates the structure and formatting of multi-page documents. This includes text size and font styles, tables and diagrams, columns, headers, footers, footnotes, tables of contents, page numbers and more.	+ OPTION + LEFT ARROW
Add an outline border to the top of the selection	+ OPTION + UP ARROW
Add an outline border to the bottom of the selection	+ OPTION + DOWN ARROW
Remove outline borders	+ OPTION + HYPHEN
Apply or remove bold formatting	+ B
Apply or remove italic formatting	+ I
Apply or remove underscoring	+ U
Apply or remove strikethrough formatting	+ SHIFT + X
Hide a column	+ ) or CONTROL + )
Unhide a column	+ SHIFT + ) or CONTROL + SHIFT + )
Hide a row	+ ( or CONTROL + (
Unhide a row	+ SHIFT + ( or CONTROL + SHIFT + (
Edit the active cell	CONTROL + U
Cancel an entry in the cell or the formula bar	ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	DELETE
Paste text into the active cell	+ V
Complete a cell entry	RETURN
Give selected cells the current cell's entry	+ RETURN or CONTROL + RETURN
Enter a formula as an array formula	+ SHIFT + RETURN or CONTROL + SHIFT + RETURN
Display the Formula Builder after you type a valid function name in a formula	CONTROL + A

Select cells, columns, or rows

To do this	Press
Extend the selection by one cell	SHIFT + ARROW KEY
Extend the selection to the last nonblank cell in the same column or row as the active cell	+ SHIFT + ARROW KEY
Extend the selection to the beginning of the row	SHIFT + HOME On a MacBook, press SHIFT + FN + LEFT ARROW
Extend the selection to the beginning of the sheet	CONTROL + SHIFT + HOME On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW
Extend the selection to the last cell used on the sheet (lower-right corner)	CONTROL + SHIFT + END On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW
Select the entire column	CONTROL + SPACEBAR
Select the entire row	SHIFT + SPACEBAR
Select the entire sheet	+ A
Select only visible cells	+ SHIFT + * (asterisk)
Select only the active cell when multiple cells are selected	SHIFT + DELETE
Extend the selection down one screen	SHIFT + PAGE DOWN On a MacBook, SHIFT + FN + DOWN ARROW
Extend the selection up one screen	SHIFT + PAGE UP On a MacBook, SHIFT + FN + UP ARROW
Alternate between hiding objects, displaying objects, and displaying placeholders for objects	CONTROL + 6
Turn on the capability to extend a selection by using the arrow keys	F8
Add another range of cells to the selection	SHIFT + F8
Select the current array, which is the array that the active cell belongs to	CONTROL + /
Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell	CONTROL +
Select only cells that are directly referred to by formulas in the selection	CONTROL + SHIFT + [
Select all cells that are directly or indirectly referred to by formulas in the selection	CONTROL + SHIFT + {
Select only cells with formulas that refer directly to the active cell	CONTROL + ]
Select all cells with formulas that refer directly or indirectly to the active cell	CONTROL + SHIFT + }

Work with a selection

To do this	Press
Copy	+ C or CONTROL + V
Paste	+ V or CONTROL + V
Cut	+ X or CONTROL + X
Clear	DELETE
Delete the selection	CONTROL + HYPHEN
Undo the last action	+ Z
Hide a column	+ ) or CONTROL + )
Unhide a column	+ SHIFT + ) or CONTROL + SHIFT + )
Hide a row	+ ( or CONTROL + (
Unhide a row	+ SHIFT + ( or CONTROL + SHIFT + (
Move from top to bottom within the selection (down) *	RETURN
Move from bottom to top within the selection (up) *	SHIFT + RETURN
Move from left to right within the selection, or move down one cell if only one column is selected	TAB
Move from right to left within the selection, or move up one cell if only one column is selected	SHIFT + TAB
Move clockwise to the next corner of the selection	CONTROL + PERIOD
Group selected cells	+ SHIFT + K
Ungroup selected cells	+ SHIFT + J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this	Press
Insert a new chart sheet. *	F11
Cycle through chart object selection	ARROW KEYS

To do this

Press

Insert a new chart sheet. *

F11

Cycle through chart object selection

ARROW KEYS

Sort, filter, and use PivotTable reports

To do this	Press
Open the Sort dialog box	+ SHIFT + R
Add or remove a filter	+ SHIFT + F or CONTROL + SHIFT + L
Display the Filter list or PivotTable page field pop-up menu for the selected cell	OPTION + DOWN ARROW

Outline data

To do this	Press
Display or hide outline symbols	CONTROL + 8
Hide selected rows	CONTROL + 9
Unhide selected rows	CONTROL + SHIFT + Opening parenthesis ( ( )
Hide selected columns	CONTROL + ZERO
Unhide selected columns	CONTROL + SHIFT + Closing parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:

Change function key preferences with the mouse

On the Apple menu, press System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.